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Events Coordinator in Overland Park, KS at Netsmart

Date Posted: 7/4/2018

Job Snapshot

Job Description

Events Coordinator

Netsmart is healthcare’s largest human services and integrated care technology provider. Netsmart technology platforms and expertise are integral to the delivery of outcomes-based services and care to more than 25 million persons nationwide. Netsmart serves more than 500,000 users in more than 24,000 organizations across all 50 states. Netsmart client communities include behavioral health, addiction treatment, intellectual and developmental disabilities, child and family services, public health, home health, hospice and palliative care, private duty and vital records.

The Events Coordinator works closely with the Event Team to provide support for corporate tradeshows, sponsorship programs, client events and more to ensure successful execution. The majority of the role’s responsibility will be focused on assisting with logistical planning of large multi-segment tradeshows as well as supporting smaller sponsorships and meetings.  However, an ideal candidate would be able to support all programs the Events Team runs, such as assisting with our large scale user-group event, internal client briefings, and other various events throughout the year.

Roles/Responsibilities

  • Work with events team to coordinate logistics and deliverables for trade shows.
  • Logistics can include: securing booth space and meeting space, registering attendees for the events, managing housing blocks, creating event plans to ensure successful planning and execution with contracted Exhibit House, work with vendors, e.g. exhibit house, printers, etc., to ensure timely, cost-effective execution as well as work with vendors to procure branded materials for events
  • Assist in creation and delivery of pre-show and post-show communications with Demand Gen team through Marketo
  • Work with leadership to Develop staffing plans for all events
  • Travel to and support onsite execution and management of key events, including show set-up and take-down as needed
  • Responsible for budgeting and tracking expenses to assist in complete financial reconciliation of all shows including the creation of Purchase Orders
  • Ensure processing of show leads in CRM system and distribution to sales force
  • Maintain accessible show schedules, project checklist and processes
  • Other duties may include sourcing hotels, negotiating vendor contracts, ordering food and beverage, putting together rooming lists, registering associates for conferences, assisting with on-site client and prospect events,

Experience Required

  • 3-4 years experience in trade show/events and/or the healthcare industry
  • Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong focus on execution and results
  • Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally
  • Excellent written and verbal communication skills, including presentation skills
  • Excellent organizational and planning skills
  • Detail-oriented with excellent follow-up, budgeting, and time management skills
  • Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
  • Knowledge of marketing communications and graphics helpful
  • Must be proficient in Microsoft Office suite of products (including strong knowledge of excel)
  • Willing to travel up to 20% domestically to organize events as needed, may include travel on some

Other benefits include:

Medical, Dental and Vision Insurance available Day 1

Life Insurance

Short/Long Term Disability

401(k) Plan/EAP

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Netsmart’s policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category.

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